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Privacy Notice ā€“ Registered Firmsā€™ Customers in Ireland

We are Security Systems and Alarms Inspection Board, trading as SSAIB (Company Number 02508504) (“we”, “us”, “our” or “SSAIB”). Our registered office is at 7-9 Earsdon Road, West Monkseaton, Whitley Bay, Tyne and Wear, NE25 9SX, United Kingdom.

We are committed to safeguarding your privacy. This policy - together with the SSAIB Rules and any other documents referred to on it - sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

SSAIB is a “Data Controller,” which means that we are responsible for deciding how we hold and use personal information about you. We are required - under data protection legislation - to notify you of the information contained in this privacy notice.

We have appointed IT Governance Europe Limited to act as our EU representative. If you wish to exercise your rights under the EU General Data Protection Regulation (EU GDPR), or have any queries in relation to your rights or general privacy matters, please email our Representative at eurep@itgovernance.eu  Please ensure to include our company name in any correspondence you send to our Representative.  

This notice applies to all homeowners who have had a security system installed by a SSAIB-certified installer.

What information do we collect?

To fulfil our role as an approved Private Security Authority (PSA) Auditing Body and effectively monitor the activities of installers - and to provide appropriate safeguards to homeowners - it is obligatory for your installer to provide you with a Certificate of Conformity (“certificate”) once they have installed your security system.

Your installer will pass on the certificate to SSAIB and the certificate includes details of your name and address. We hold this information to enable us to comply with statutory and PSA obligations and to pursue our legitimate interests for the purposes set out in the section below.

How do we use your personal data?

We may use your personal data to:

If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Disclosing your personal data to others

We will not share your personal data with others, unless:

Where we store your personal data

We store all your personal details on a secure server, within the European Economic Area.

How long do we keep your personal data for?

We only keep your personal data for as long as is necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data - and whether we can achieve those purposes through other means - and the applicable legal requirements.

How secure is my data?

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.

In addition, we limit access to your personal information to those employees, contractors and other third parties who have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

Your rights

Under certain circumstances, by law you have the right to:

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please write via our Representative at eurep@itgovernance.eu  Please ensure to include our company name in any correspondence you send to our Representative.  

Postal address: IT Governance Europe Ltd, Third Floor, The Boyne Tower, Bull Ring, Lagavooren, Drogheda, Co Louth, A92 F682.

Telephone number:00353 (0) 1 695 0411

You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

Your right to complain

If you have any problems with the way that we are handling your personal data, you should contact either the Data Protection Commission:

      By Post to Data Protection Commission, 21 Fitzwilliam Square South, Dublin 2, DO2 RD28.

         By webforms – See: www.dataprotection.ie/en/contact/how-contact-us

Or

For UK Data Protection – The Information Commissioner’s Officer (ICO).

The ICO can be contacted by telephone on 0044 (0)303 123 113 - Monday to Friday, between 9am and 5pm - or by email at casework@ico.org.uk. You can also visit the ICO’s website by following this link: https://ico.org.uk/.

Changes to our privacy policy

We keep our privacy policy under regular review and any updates are posted on our site. This privacy policy was last updated on March 11, 2022.

Data Controller

The data controller responsible for your personal data is Security Systems and Alarms Inspection Board, trading as SSAIB (UK Company Number 02508504.) Our data protection registration number registered with the ICO is Z7977972.

If you have any questions about this privacy notice or how we handle your personal information, please contact the SSAIB by email at dpo@ssaib.co.uk